When it comes to choosing a dependable party rental in San Jose, CA, community event organizers across Santa Clara County and the Bay Area consistently turn to us at iCelebrate Event Rentals. Over nearly two decades, we have earned our reputation through competitive pricing, a massive rental inventory, SITO-certified safety standards, and a full-service model that handles delivery, setup, takedown, and removal. Whether you are planning a church carnival, school graduation, corporate picnic, or neighborhood festival, our team is committed to making every community celebration stress-free, safe, and unforgettable.
From a Few Tables and 50 Chairs to San Jose's #1 Party Rental Company
Our story began in 2008, when we started as a small operation with just a few tables and approximately 50 chairs. In those early days, our focus included inflatable and bounce house rentals as we worked to establish ourselves in the San Jose event rental market. From our headquarters on South 7th Street in San Jose, we set out with one clear goal — deliver quality party rental equipment at affordable prices with unmatched customer service to every client who trusted us with their celebration.
Over 17 years later, we have grown into a full-service event rental company serving the entire Santa Clara County and the broader Bay Area. Our inventory now spans tents, dance floors, stages, audio visual services, draping, dinnerware, event furniture, and much more. We have been voted the number one party rental in the Greater San Francisco Area and have proudly served weddings, graduations, corporate events, and community gatherings in the thousands — a journey that defines who we are today.
What Makes iCelebrate the Go-To Event Rental Company for Community Events in San Jose
Community events demand a rental partner that can deliver reliability, safety, and variety under one roof. Here is what sets our event rental service apart for organizers across San Jose.
Full-Service Rental Model — Delivery, Setup, Takedown, and Removal
iCelebrate Event Rentals is a full-service party rental company handling delivery, setup, takedown, and complete removal. Setup and breakdown are included for tents, stages, dance floors, and inflatables only. All other items like tables, chairs, and linens are delivered and picked up, with professional arrangement available for an additional fee. Our SITO-certified employees ensure every piece of equipment arrives clean, inspected, and event-ready.
A One-Stop Inventory That Covers Every Community Event Need
Our inventory covers every need for community celebrations — tents and canopies up to 20x30, round and banquet tables, white folding and Chiavari chairs, linens, LED dance floors, stages, draping and backdrops, sound and lighting, audio visual services with experienced technicians, dinnerware, glassware, event furniture, photo booths, bounce houses, games, portable heaters, porta potties, and fencing. One company, one order, one seamless experience.
Serving Every Corner of Santa Clara County and the Bay Area
Our party rental delivery area spans the entire Santa Clara County and extends into the Peninsula and broader Bay Area. We proudly serve San Jose, Santa Clara, Milpitas, Sunnyvale, Campbell, Los Gatos, Morgan Hill, Mountain View, Cupertino, Saratoga, Palo Alto, Menlo Park, Atherton, Redwood City, Fremont, Union City, Newark, Gilroy, San Mateo, Belmont, Burlingame, and many more communities. If your city is not listed, we encourage you to reach out — we frequently deliver farther out and can arrange special accommodations for your community event.
All delivery orders include a travel fee based on your location. South Bay cities like San Jose and Santa Clara start at $40 delivery plus $40 pickup per standard two-man truckload, while Peninsula cities such as San Mateo and Burlingame start at $60 plus $60. Our delivery rental minimum ranges from $380 to $3,000 depending on location and date. Regular delivery hours are 8 AM to 5 PM, with after-hours and specific time window options available for an additional charge to accommodate your event schedule.
How Community Organizations Reserve Party Rentals with iCelebrate
Reserving your San Jose party rentals with us is simple and flexible. Orders can be placed through our website, by phone, or at our San Jose office during business hours Monday through Friday, 9:00 AM to 5:30 PM. Our secure online reservation system lets you select your event date and times, browse our full inventory with photos and transparent pricing, add items to your cart, and complete checkout in minutes. Online orders receive a $5 discount with code "res17" — making community event planning even more affordable and convenient.
Payment in full is required at reservation for orders under $500. For orders of $500 or more, a 50% deposit secures your booking, with the remainder due three or more days before delivery. We recommend reserving at least two weeks in advance, though last-minute orders are accepted when items and delivery are available — or book up to a year ahead for early planners. The standard rental period covers up to three days, with delivery as early as Thursday or Friday and pickup as late as Monday. Changes should be communicated seven or more days before delivery to avoid reduced credits or additional fees.
Safety, Licensing, and Equipment Standards That Earn Community Trust
Community organizations like schools, churches, city agencies, and nonprofits need a party rental partner they can trust with public safety. We are 100% licensed and insured for your protection, and our employees are SITO certified — ensuring proper installation and operation of tents, stages, inflatables, and other structural event equipment. Every item in our rental inventory is thoroughly cleaned and inspected before each delivery or pickup, so your community event guests are always protected by equipment that meets the highest safety and hygiene standards.
We also offer a damage waiver for 9.5% of the order total, which covers accidental damage to rented equipment during your event. Without the waiver, customers are responsible for all items from delivery to return and will be charged the replacement cost for any damaged or missing pieces, including boxes, crates, and carts. For community events held in public parks or open spaces, we recommend coordinating any required tent permits with local fire authorities in advance to ensure a smooth, compliant installation day.
Hundreds of Five-Star Reviews — What San Jose Residents Say About iCelebrate
Our reputation across San Jose and the Bay Area is built on consistent, verified feedback from real customers who have trusted us with their celebrations and community events.
Review Highlights from Google, Yelp, and Industry Directories
On Yelp, we have earned over 400 reviews and more than 100 customer photos. Reviewers consistently praise our timely delivery and pickup, helpful interactions with team members like Mauricia, Jorge, and Manuel, and the stability of our tent installations even on windy days. On Google, customers highlight easy online ordering, transparent pricing, same-day responses, and affordable rates. Leading industry directories recognize us as a top-rated event rental company in San Jose.
Building Lasting Relationships with Event Planners and Local Vendors
Relationship building is a top priority at iCelebrate Event Rentals. We actively partner with event planners, wedding coordinators, DJs, venues, caterers, florists, photographers, and decorators across San Jose and the Bay Area. Our vendor partnership program offers personalized service, relationship discounts with a customized coupon code, access to our full inventory, and streamlined ordering by phone or online. For community events managed by professional coordinators, this partnership ensures clear communication, priority service, and competitive pricing from a single trusted rental source.
We believe that strong business partnerships create better celebrations for everyone involved. Whether you are an event planner organizing a neighborhood block party, a caterer coordinating a church festival, or a DJ setting up for a school dance, our team supports your work with reliable equipment and dependable service. We seek lasting, fruitful partnerships rather than one-time transactions — and our growing network of returning vendor partners across Santa Clara County is proof that this community-centered approach works.
What Community Event Organizers Should Know Before Renting
Before placing your order, there are important practical details every community event organizer should understand. All equipment is delivered ground level to a dock, door, garage, or yard that is easily accessible to our trucks within 100 feet. Stairs or further distances may incur additional fees and require extra staff. In most cases, you do not need to be present for delivery if you have e-signed our rental contract — simply communicate your preferred equipment placement when our delivery team calls to confirm scheduling.
The minimum local delivery order is $209, increasing for cities farther from San Jose. Our standard rental period covers up to three days, with self-pickup available Thursday or Friday between 12:00 and 4:00 PM and returns due Monday during the same hours. After your event, all equipment must be restacked for pickup in the same condition it was delivered. Dinnerware and glassware should be scraped, rinsed, and returned in their original crates. Remember that professional setup is included only for tents, stages, dance floors, and inflatables — all other items require an additional setup fee.
Frequently Asked Questions About Party Rental in San Jose for Community Events
What types of community events does iCelebrate Event Rentals serve in San Jose?
We serve a wide range of community celebrations including church carnivals, school functions, graduation ceremonies, corporate picnics, neighborhood festivals, and nonprofit fundraisers. Our team has handled events in the thousands across Santa Clara County and the greater Bay Area.
Does iCelebrate set up all party rental items for community events?
Setup and breakdown are included only for tents, stages, dance floors, and inflatables. All other items such as tables, chairs, and linens are delivered and picked up but do not include professional setup unless an additional fee is paid at the time of reservation.
How far in advance should a community organization book San Jose party rentals?
We recommend booking at least two weeks before your event date. However, orders can be placed as little as one day in advance if items and delivery slots are available, or up to a year ahead for early planners. Orders placed within one week of delivery may incur additional fees.
Is there a minimum order for party rental delivery in San Jose?
Yes. Our minimum local delivery order is $209, and this amount increases for cities farther from San Jose. Delivery rental minimums range from $380 to $3,000 depending on the specific location and date of your event. All deliveries also incur a separate travel fee based on your city.
What happens if rented equipment is damaged during a community event?
Customers are responsible for all equipment from the time of delivery to return and will be charged replacement cost for damaged or missing items, including crates and carts. We offer a damage waiver at 9.5% of the order total that covers accidental damage for added peace of mind.
Why San Jose Community Events Start with iCelebrate Event Rentals
After 17 years of serving San Jose and the Bay Area, we are proud to be the most trusted party rental for community events across Santa Clara County. Our SITO-certified safety standards, massive one-stop inventory, transparent pricing, and full-service delivery model give organizers the confidence to plan stress-free celebrations every time. Browse our inventory and reserve online at our website, or visit our San Jose office Monday through Friday.